SpaceBooking

space utilization management system

About the project

The project implies creation of a service with two roles (admin and the user) that allows employees to reserve a place for meetings or coworking purposes and manage their bookings in real time.

There is also an option of booking a custom parking space that takes into account the type and make of the vehicle.

months

specialists

geography

Project benefits

The workspace management solution helps the project owner to plan, measure and optimize their workplace space to maximize workplace productivity and reduce operational costs. It helps the employees book meeting rooms, work seats, and more.

Four main types of bookings were realized:

Project timeline

1.5

months

In progressphase 1

Web app

6 months

Design

development

phase 2

Mobile app

In progress...

Production

Challenges and solutions

faced during project development

Workspace booking system

Users can search for and book the workplace using various filters, like location within the office, date and room capacity. After they’ve made a decision which workspace to book, they mark it on the floor layout.

Visitor booking: registered users can make reservations for office visitors by applying the above principles.

Easy system of booking and reservations management. The users can create, edit and delete reservations, change the number of attendees, as well as transfer the booked space to another person.

Ability to view last month's bookings for analytical comparisons of occupancy.

Workplace availability

Creation of the virtual layout of the building floors and enabling the possibility of identifying and viewing the workplace location within the office.

Customized parking space booking

Customized parking space booking feature (available for registered users and their guests): the possibility to reserve one or several parking spaces designated for specific types of vehicles.

To allocate the parking space, the app collects the following information: type (whether or not the vehicle is electric), vehicle make, color and registration number.

Users management

Enabling registration possibility for the company and its employees in order to book and use the space.

Contactless entry system

Unlocking the doors using QR codes and motion sensors.

Property management

The possibility of entrusting the management of the entire floor to one person.

Workspace booking system

Users can search for and book the workplace using various filters, like location within the office, date and room capacity. After they’ve made a decision which workspace to book, they mark it on the floor layout.
Visitor booking: registered users can make reservations for office visitors by applying the above principles.

Easy system of booking and reservations management. The users can create, edit and delete reservations, change the number of attendees, as well as transfer the booked space to another person.

Ability to view last month's bookings for analytical comparisons of occupancy.
Workplace availability

Creation of the virtual layout of the building floors and enabling the possibility of identifying and viewing the workplace location within the office.

Customized parking space booking

Customized parking space booking feature (available for registered users and their guests): the possibility to reserve one or several parking spaces designated for specific types of vehicles.
To allocate the parking space, the app collects the following information: type (whether or not the vehicle is electric), vehicle make, color and registration number.
Users management

Enabling registration possibility for the company and its employees in order to book and use the space.

Contactless entry system

Unlocking the doors using QR codes and motion sensors.

Property management

The possibility of entrusting the management of the entire floor to one person.

The main goal of the phase 1

To enable convenient and seamless booking of office space with the help of the web app.

Functionality

User authorization. Registration in the WEB app is possible only by prior invitation.
WEB dashboard creation with booking statistics for the past period.
Ability to monitor the workspace occupancy at the layout in real time.
Ability to create, edit and delete rooms/workspace reservations in the application.
Filling in the user/guest profile details and entering vehicle information.

Search by filtering options, like type of workplace, number of people and date, with the ability to assign the space to both authorized and unauthorized persons.
Ability to book a workplace for the whole day (Day pass).
Ability to configure: messages, space types, integration, room and parking booking.
Reservation of a parking space according to the type of the vehicle.

Tech stack

TypeScript

Laravel

PHP

MYSQL

Bootstrap 5

React.js

Results

We have developed a two-role web application that enables convenient booking of workspaces and managing the process according to the present-day business demands.

Testimonials

“bandapixels proved to be a reliable IT partner. The work on the project was consistent and all the milestones were met on schedule. The project manager and development team were professional, experienced and attentive to detail. We had a lot of discussions and our ideas were really listened to and put to practice. We are very happy with the project outcome and are planning to continue cooperation with bandapixels in the future.”

John R.

VP of Growth

“bandapixels is a company of consummate professionals. They took on responsibility for quite a challenging project and completed it with flying colors. The team showed a high level of work ethics and was wonderful to work with. The development process flowed very smoothly. We would rate bandapixels as one of the best software companies we’ve worked with. "

Alexandra W.

Key Accounts Relationship Manager

“bandapixels proved to be a reliable IT partner. The work on the project was consistent and all the milestones were met on schedule. The project manager and development team were professional, experienced and attentive to detail. We had a lot of discussions and our ideas were really listened to and put to practice. We are very happy with the project outcome and are planning to continue cooperation with bandapixels in the future.”

John R.

VP of Growth
“bandapixels is a company of consummate professionals. They took on responsibility for quite a challenging project and completed it with flying colors. The team showed a high level of work ethics and was wonderful to work with. The development process flowed very smoothly. We would rate bandapixels as one of the best software companies we’ve worked with. "

Alexandra W.

Key Accounts Relationship Manager

Features

User profiles
Authorization
Search and filtering
Calendar of bookings
Office space booking
Custom parking space booking

Іnteractive floor layout
Automation of processes for clients & guests
Gathering statistics on booking in the past periods
QR codes generation
Internet of Things integration

Optional features

that can be added to similar project types

Rent — service for landlord/tenants for management of payments, scheduling service of premises and availability of rental spaces.
E-commerce — online platform for selling products and services.
Analytics — data tracking, management and processing.
Management — rental spaces management.
Mortgage calculators.
Security — surveillance, concierge, guard.
Booking — online booking for viewing.
Video streaming — a continuous transmission of video files from a server to a client.
Advanced data search and geo-mapping.